Invitation to a meeting of the Full Council on Wed 2 Nov at 7:30pm in the Memorial Hall
This is a hybrid meeting. To obtain details of the web conference (Microsoft TEAMS) please contact the parish Clerk before noon on the day of the meeting.
Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are accepted
Apologies:
DECLARATIONS OF INTEREST
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
96 CHAIRS REPORT
97 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 5 October 2022 to be approved and signed.
INFO: Draft minutes from Hall & Street and Staffing meetings this month.
98 PUBLIC PARTICIPATION
Public Bodies (admission to meetings) Act 1960.
99 INTRODUCTION TO PLANNING ENGAGEMENT OFFICER
Rowan Cole (Planning Engagement Officer WBC) would like to introduce himself the to Councillors.
100 PLANNING APPLICATIONS
Town and Country Planning Act 1990
(Please note in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).
22/02372/HOUSE – 11 Honey Hill, Lambourn – Proposed single storey rear/side extension and detached double garage. Action IMcK
22/02423/FULMAJ – Stroud Farm, Ermin Street, Lambourn Woodlands – Proposed construction of steel portal framed extension to existing 30.480m x 24.000m storage building, incorporating increase in concrete panel wall height to 4.2m and increase in length by 18.288m (3 no. 6.096m bays). Action BJ & SC.
22/02439/FUL – Sparkes Cottage. Woodlands St Mary – Demolition of existing outbuilding comprising garage and annexe and erection of replacement outbuilding comprising double garage, garden store and annexe. Action SC & BJ.
22/02523/FUL – Ivy Cottage, Ermin Street, Lambourn Woodlands – Section 73: Vary Condition 3 (Approved Drawings) of previously approved application 16/03310/FUL: SECTION 73 – Variation of Condition 3 – Approved drawings of approved application 13/03060/HOUSE – Extend existing garage/carport and convert into a one bed self contained annexe for a family member and used in conjunction with main house. Action BJ & SC.
22/02627/FULMAJ – 1,3,4,5 & 9 Lambourn Business Park, Lambourn Woodlands – Section 73: Variation of Conditions 1 (Time) and 11 (Scheme of Landscaping)of previously approved application 21/01766/COMIND : Demolition of the existing buildings and erection of a facsimile replacement buildings, plus associated works of construction. There is no change of use and the buildings will be used for office/industrial and storage uses as existing. Action SC & BJ.
22/02627/FULMAJ – Unit 2 Lambourn Business Park, Lambourn Woodlands –Section 73: Variation of Condition 1 (Time) of previously approved application 21/01116/COMIND: Demolition of the existing building and erection of a facsimile replacement building, plus associated works of construction. Action SC & BJ.
22/02601/HOUSE – Hunt Kennels Farm, Lambourn Woodlands – Erection of a two storey rear extension and front entrance porch, alterations to external treatments. Replacement garage building. Action SC + BJ.
101 PLANNING CORRESPONDENCE
21/02421/FULD – The Old Forge, Road Known as Upper Lambourn Road, Upper Lambourn – Proposed change of use application from forge into stables employee accommodation. Application has been withdrawn.
22/01695/COMD2 – Highlands, Greenway, Lambourn – Application for approval of details reserved by condition 5 (Ecological Survey) of approved 20/01032/FUL – The renovation and partial remodelling of the stable yard to the rear of Highlands. APPROVED.
22/01007/FUL – Meridian Stud, Greenways, Lambourn – The extension of an existing all-weather riding school and a covering to an existing horsewalker. No Objections. APPROVED.
22/01575/FUL – Trabbs Farmhouse, Seven Barrows, Lambourn – Erection of stable building, horsewalker, and construction of all-weather outdoor riding area; with associated hard and soft landscaping. No Objection – request a permeable surface condition. APPROVED.
22/01474/House – Lime Tree Meadows, Lambourn Woodlands – Two storey rear extension and front entrance porch, alterations to external treatments. Replacement garage building. Objection. The design grounds given in West Berkshire’s own Good Design document: The building does not reinforce local patterns of residential development, nor does it respect the grain of the rural landscape. It uses non-local materials (e.g. slate) and the mass of the building appears industrial. The design is not complementary to the context of local residential development. o Should it be approved, then the issues of appropriate materials, scale and screening must be addressed, with the use of TPOs and a 20-year maintenance and replacement condition for nave tree planting. The static caravan in the garden should also be removed. REFUSED.
22/02221/TPW – Cuckoo Cottage, Lambourn Woodlands – T18 -Ash: Fell as is suffering from Ash dieback. Poplar: – Fell 3 x Oak trees – remove dead limbs.
22/02481/TPC – Lion Mews, Newbury Street, Lambourn – Goat Willow: Remove.
22/02027/HOUSE – Beales Cottage, Ermin Street, Lambourn Woodlands – Construction of a ground based solar photovoltaic array in the garden of a Grade II listed building, consisting of 24 panels arranged on metal frames, covering an area of approximately 4,5 by 10.5 metres arranged facing due south along the long edge, the most southerly edge approximately 10 cm from ground level, the northerly edge less than 1.3 metres from ground level: Support: Green initiative. APPROVED.
102 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information only:
Feedback from the LNDP Steering Group
103 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
Salaries £ 3999.36
Invoices received within budget
Scofell Landscaping £997.99
Noll Countryside £799.20
Smart integrated Solutions £201.60
North Wessex Downs AONB £20.00
HMRC £3244.97
Invoices received over budget
Enerveo £358.16 (no maintenance budget)
Standing Orders
Pension £939.69
Water (Hall) £22.06
Electricity (Hall) £10.00
Electricity (S/L) £508.43
BT (mobile) £20.78
BT (phone & Internet) £106.69
104 LIBRARY CONTRIBUTION
Proposal to consider the grant to West Berkshire Council towards the running of the library.
105 MEMBERS BIDS
COMMUNITY SPEED WATCH
Proposal from Cllr Rieunier to submit a members bid for community speed watch equipment.
STREETLIGHTING
Proposal to confirm members bid submission for the replacement of the remaining Streetlights in Lambourn to LED. Quotes to be tabled
Proposal from the clerk that the Parish Council first undertake a public consultation on switch off streetlights before actioning. The only option is switch off at midnight and on at 5:30am, as this will have an impact on Racing staff, they should be informed and allowed a response before this is undertaken. The cost is £49.62 plus fitting at an hourly rate.
106 CREATION OF A SEPARATE PLANNING COMMITTEE
Proposal from Cllr Mead to discuss whether the planning applications should be discussed at Full Council or whether a committee should be formed to deal with all applications,
107 REMEMBRANCE SUNDAY
Proposal from the clerk to confirm attendance of the Remembrance Sunday service and wreath laying.
108 CHRISTMAS GATHERING AND OFFICE HOURS
Proposal to confirm whether the Council is holding a Christmas gathering /meal.
Proposal to confirm he Christmas office hours.
109 FUTURE AGENDA ITEMS
Clerk: Karen Wilson Date: 28 October 2022
