INVITATION TO A HYBRID FULL COUNCIL MEETING ON WEDNESDAY 6 OCTOBER 2021 AT 7:30 PM
**Zoom details available on request, via the office before noon on the 6 October 2021**
Apol: Cllr Snowden
Councilor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
82 CHAIR’S REPORT
83 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 1 September 2021 to be approved and signed.
84 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960.
85 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note in planning matters the Parish Council acts as the consultee of the Principal Authority, West Berkshire Council. The Principal Authority being the deciding body).
21/02057/OUTMAJ – Linkslade Stables, Wantage Road, Lambourn – Outline application for conversion of existing equine yard to three equine yards. Matters to be considered: Access. Action MBJ
21/02245/HOUSE – 7 Walker Lane, Lambourn – Two storey front and rear extension. Action IMcK
21/02254/PACOU – Sheepdrove Organic Farm, Warren farm. Lambourn – Application to determine if prior approval is required for a proposed: Change of Use of Agricultural Buildings to a flexible use within Storage or Distribution (Class B8), Hotels (Class C1), Commercial/Business/Service (Class E), or until the end of July 2022, uses previously classified as Assembly and Leisure (Class D2) – Proposed change of use of 2 units within an existing agricultural building at
Sheepdrove Organic Farm to a flexible commercial use, namely Class E(g)(i-iii) of the Use Classes Order in accordance with Schedule 2, Part 3, Class R of the Town and Country Planning (General Permitted Development) (England) (Order) 2015 (the GPDO). Action SC
21/02160/HOUSE – 1 and 2 Lane End Cottages, Ermin Street, Woodlands St Mary – Proposed side extension to 1 Lane End Cottages, internal alterations to provide larger kitchen to 2 Lane End Cottages, reposition outbuilding and rearrange off-road parking to provide additional parking for both dwellings. Action SC
21/02303/HOUSE – 49 Child Street, Lambourn – Erection of a single story extension to rear, with external access onto existing decking. Also reconfigure downstairs living room, adding a new partition wall to create a bedroom accessible from existing hallway, with a new internal doorway from the kitchen/dining room to enable access into the living room which will extend into the new extension. Action HN
21/02304/FUL – 35 – 36 Mill Lane, Lambourn – The proposal includes the conversion of 35 Mill Lane from a single C3 (b) dwelling (small houses in multiple occupation) to two C3 (a) (dwelling house) semidetached three-bedroom dwellings. Action MBJ
86 PLANNING CORRESPONDENCE
21/01628/LBC2 – Hawthorn Cottage, Road know as High Street, Upper Lambourn – Single storey ground floor conservatory. No Objection. REFUSED.
21/01608/HOUSE + 21/01609/LBC2 – Fiddlers Well, The Old Farm, Road Known as Newbury Road, Eastbury – Removal of existing store, garden store and oil tank. Erection of replacement store. Raise existing chimney by 4 courses, and erection of 2 no. 900mm cannon head chimney pots. – No Objection. APPROVED.
21/01594/HOUSE – 37 Baydon Rod, Lambourn – Demolish existing conservatory, new single storey rear extension. No Objection. APPROVED.
21/00972/FULMAJ – Land North of Newbury Road, Lambourn – Erection of Eight, Semi-detached dwellings, parking, landscaping and associated works. Additional drawings/Amended plans have been received. Objection. Twice as many houses as allocated for site LAM015. This will lead to more cars exiting the 5 driveways onto Newbury Road, which is busy and a route to the gallops. Extra cars will need more parking spaces, likely on the nearby roads. Detrimental impact on the AONB. The design of the houses in unimaginative and inappropriate. The site is very open and given Highways comments about the driveway splays, screening will be dependent on new planting. The level of rent (80% of local private rental) is too high for the relevant local demand (those earning below £23803 per annum). Access is unsuitable for older residents, who are another group in need of housing in Lambourn. There are major concerns about drainage and capacity of the sewers. APPROVED.
21/01540/FUL – Lambourn Church of England Primary School, Edwards Hill, Lambourn – Existing play structure deemed rotten and failed annual inspection. Want to replace existing structure with play equipment of similar size “Pinta’s Columbus Galleon” timber boat. No Objection. APPROVED.
21/01718/HOUSE – Dormer House, Greenways, Lambourn – Change of external material finish. No Objection. APPROVED.
21/01530/FULMAJ – 8 chapel Lane, Lambourn –Section 73 variation of conditions 2 (plans), 18 (refuse and recycling) and 27 (Obscure glazing) of approved 19/02812/FULMAJ -Proposed change of use of the redundant and closed Methodist Chapel into six residential units and the change of use of the redundant and closed School Rooms into 5 residential units with associated demolition, alteration and conversion works. No Objection. APPROVED.
21/00496/COMIND – Land Adjacent To M4, Membury Airfield, Lambourn Woodlands – Installation and operation of an asphalt plant and associated ancillary development. Application withdrawn.
21/01878/HOUSE – Ragnall Cottage, Unnamed Road From B4001 To Pit Cottage, Woodlands St Mary – ‘L’ shaped carriage house, garage and studio. Application withdrawn.
21/02011/HOUSE – Mayfield House, Hungerford Hill, Lambourn – Replacement double garage, single storey sun room to the rear and front porch. No Objection APPROVED.
21/01865/HOUSE- 12 Sheepdrove road, Lambourn – Dormer window to front elevation roof slope and internal reconfiguration to provide an en-suite. APPROVED.
21/01527/FUL – Isbury Farm, Sheepdrove, Lambourn – Proposed building over arena. Application Withdrawn.
87 HALL & STREET
Feedback from Cllr Cocker from meeting held on the 22 September 2021.
88 COMMUNITY CONVERSATION
Feedback from Cllr Jones from the meeting held on the 24 September 2021.
89 STAFFING COMMITTEE
Feedback from the Staffing meeting 20 September 2021.
90 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information on the public consultations
91 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
These are the invoices due for payment:
The BT bill has been paid to prevent late payment charges.
Future Payments
Salaries £3 922.74
Paid to avoid late payment fees:
| BT | £255.01 | 1392.8 | 1600 |
| October | Cost | Expenditure to date | Budget |
| Scofell Gravedigging | £348.00 | 275 | 4950 |
| ICCM | £95.00 | 1147.42 | 1500 |
| HMRC | £3,152.15 | 3202.56 | 13000 |
| Scofell | 997.99 | 4158.3 | 9979.92 |
| Countryside | 799 | 3330 | 7992 |
| Sutcliffe Play | 98.95 | 242.06 | 11000 |
| PKF Littlejohn | 480 | 0 | 1700 |
| SSE | 157.1 | 0 | 3100 |
| Standing Orders | |||
| Pension | 817.91 | 5131.07 | 12200 |
| Hall water | 32.66 | -454.15 | 700 |
| Hall Electricity | £94.00 | 402.85 | 1200 |
| S/L Electricity | 651.62 | 2688.75 | 6000 |
92 EMERGENCY PLAN
Proposal form Oliver Steed (Flood Warden) to create an emergency plan document with separate volunteer document (GDPR compliant) and ‘what to do in an emergency’ leaflet.
93 LIBRARY FUNDING
Proposal to agree Library funding amount.
94 FINANCIAL REGULATIONS
Proposed from Finance committee on new Financial Regulations. Vote required.
95 EMPLOYEE HANDBOOK
Proposal from the staffing committee to confirm the Employee handbook which includes the following policies which need to be agreed.
The Dignity at work policy.
Maternity Leave entitlement
Paternity Leave entitlement.
96 TERMS OF REFERENCE FOR COMMITTEES
Proposal from Clerk & Cllr Rieunier to accept the terms of reference for committees.
97 ROLES AND RESPONSIBILITIES
Proposal from Clerk to accept the roles and responsibilities definition.
98 CO-OPTION OF PARISH COUNCILLOR
Lexie Leeming has been requested to introduce themselves to the Council
99 PUBLIC IMAGE OF THE PARISH COUNCIL
Proposal from the Clerk and Cllr Noll to re-open the office to the public to allow access due to the lack of public interface via the website and social media, in the interests of openness and transparency.
100 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerks regarding matters arising over the last month.
Weekly meetings with the chair
Hall rental invoices and enquires
Market rental collection
West Berkshire enquires.
On-line banking
Financial regulation
Roles and responsibilities
Assisted with Terms of Reference.
Discussions regarding the Emergency plan
Upgrade to Raitas software (RBS) (both Accounting and Burial)
Training on Burial software for Assistant Clerk
Banking of cash.
Covid Clinic assist (chairs)
Risk Assessment
West Berkshire CCTV contract
External Auditors query resolution.
September meetings: Full, Staffing, Hall & Street and Racing.
101 EXCLUSION OF PRESS AND PUBLIC TO DISCUSS STAFF AND CO-OPTION.
Proposal to confirm amendment to the assistant Clerk contract and end of probationary period.
Proposal to vote on the potential new Parish Councillor.
102 ITEMS FOR FUTURE AGENDAS
Items for future agendas.
Clerk: Karen Wilson Date: 30 September 2021
