Invitation to a Full Parish Council Meeting on 1st September 2021
HYBRID FULL COUNCIL MEETING ON WEDNESDAY 1 SEPTEMBER 2021 AT 7:30 PM
**Zoom details available on request from the office before noon 1 September 2021**
Councilor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
Chairs Report
64 CHAIR’S REPORT
65 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 4 August 2021 to be approved and signed.
65 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960.
Mrs Andreski and Mrs Brewer would like to inform the Parish Council that they have received a donation of Prunus Tai Haku trees to celebrate Rights of Passage.
One will be planted at the end of The Park and one on Wantage Road just before North Terrace.
66 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note in planning matters the Parish Council acts as the consultee of the Principal Authority, West Berkshire Council. The Principal Authority being the deciding body)
21/01865/HOUSE – 12 Sheepdrove Road, Lambourn – Dormer windows to front elevation roof slope and internal reconfiguration to provide an en-suite. Action LS
21/02022/CERTE – Land at Coldborough Hill, Eastbury – Application for a Lawful Development Certificate for an Existing Use: retention of the use of part of an existing stable building as an independent dwelling. Action TB
21/01896/MDOPO – Windsor House, Crowle Road, Lambourn – Modification of Planning obligation on Approved Application 79/11051/ADD – To discharge Clause 2 of the S 52 (Now S106) agreement dated 3 August 1979. This application is made under Section 106A of the Town and Country Planning Act. Action MBR.
21/01879/HOUSE – Tamarisk Cottage, The Broadway, Lambourn – Retrospective application for patio. Action IM
21/02026/HOUSE – The Old Farm, Road Known as Newbury Road, Eastbury- Demolition oof garage. Erection of part two storey and part single storey extension to the north elevation. Formation of porch. Alterations to existing buildings. Action TB
21/02011/HOUSE – Mayfield House, Hungerford Hill, Lambourn – Replacement double garage, single sun room to the rear and front porch. Action HN
21/02013/HOUSE – 4 Sheepdrove Road, Lambourn – Two storey and single storey side extension. Action MBJ.
21/02070/FULMAJ + 21/02071/LBC – Bockhampton Manor, Newbury Road, Lambourn – To restore the original curtilage where the house and the stables yard were a single parcel of land. To demolish the separating wall and the garage and storage building set in it. Action MBR
21/01988/LBC2 – Weathercock House, Road known ass Upper Lambourn Road, Upper Lambourn – To provide a new structural support frame alongside the existing “defective” A frames along with replacement floor beams and floor josts where and as required with a focus on retaining and using existing materials where possible. Action VR.
21/02038/FUL – Uplands, Road known as Drain Hill, Upper Lambourn – New horse track entrance and gate. Action VR
21/05045/FUL – Land West of Four Acres Yard and South of Ermin Street, Lambourn Woodlands – Proposed Change of Use of Land for the siting of 1 Mobile Home and 1 Touring Caravan. Action SC
67 PLANNING CORRESPONDENCE
21/01181/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Sarcens, Upper Lambourn. Outdoor Manege. No Objection – request a statement that justifies why the lighting proposed is necessary for the intended use and that shows every reasonable effort to mitigate skyglow and light intrusion has been addressed. APPROVED.
21/01199/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Sarcens, Upper Lambourn. New horse walker and additional stables. No Objections. APPROVED.
21/01417/HOUSE – 6 Sheep Fair Way, Lambourn – Demolition of an existing rear conservatory and the construction of a new two storey and single storey rear extension. New entrance porch to front elevation, Replacement windows and installation of photovoltaic panels to rear roof slope. New side gate and brick wall. No Objection. APPROVED.
21/01382/COND1 – Hare House, Hill Drop Lane, Lambourn Woodlands – Application for approval of details reserved by condition 2 (Ecology) of planning permission 20/02673/LBC2 – Listed building consent for the retention of unauthorised works for change of plain roof tiles to the existing main roof and side extension and the change of slate on the rear catlside roof, in material to match the original. WITHDRAWN
21/01275/HOUSE – The Old Farm, Road Known as Newbury Road, Eastbury – Demolition of garage. Erection of part two-storey and part single -storey extension to the north elevation. Formation of porch. Alterations to existing outbuilding (following the withdrawal of 21/00099/HOUSE). Application withdrawn.
21/01627/HOUSE – Hawthorn Cottage, Road known as High Street, Upper Lambourn – Single storey ground floor conservatory. No Objection. REFUSED.
21/01133/COMIND – Whitehouse Farmhouse; Road known as Upper Lambourn Road, Upper Lambourn. – Section 73:- Variation of condition 2 of planning permission 18/02967/COMIND – Formation of racing stable complex, including change of use of land. No Objection. APPROVED.
21/01325/COND1 – Land South of Copington Stables, Greenways, Lambourn – Application for approval of details reserved by condition 4 ‘external lighting’ and 5 ‘landscaping’ of approved application 20/02275/FUL. Conversion of existing barn to single story dwelling and associated access and landscaping. APPROVED.
21/01602/HOUSE – 2 Batterns Farm Cottage Farm Cottage, Ermin Street, Lambourn Woodlands – Replacement Garage. No Objection. APPROVED.
21/01261/CPND1 – Highlands, Greenways, Lambourn – Approval of details reserved by conditions (4) CMS and (5) Ecological survey of approved application 20/01092/FUL – The renovation and partial remodelling of stable yard to the rear of Highlands. Condition (4) APPROVED, condition (5) REFUSED.
21/01530/FULMAJ + 21/01531/LBC2 – 8 Chapel Lane, Lambourn – Conversion of the redundant and closed Methodist Chapel into four residential units and the redundant and closed School Rooms in 5 residential units with associated demolition, extensions, alteration and conversion works (9 units in total). No Objection. APPROVED.
21/01116/COMIND – Unit 2 Lambourn Business Park, Lambourn Woodlands – Demolition of the existing building and erection of a facsimile replacement building plus associated works of construction. No objection subject to conditions imposed in-line with the officers recommendation-ensuring the historic records are kept, the there is no obstruction to Public Footpath. APPROVED.
19/03161/OUTMAJ – Land Adjacent to Whitehouse Farm, Upper Lambourn – Outline application for two racehorse training yards. Matters to be considered: Access, Landscaping and Scale. No Objection. APPROVED.
68 CTV
Information only:
Cllr Billinge-Jones received an email from the Police.
69 HALL & STREET
Feedback from Cllr Cocker to include an update from Cllr Bulbeck Reynolds regarding the West Berkshire Streetlight strategy.
70 BURIALS OPEN SPACES AND ALLOTMENTS
Feedback from the Cllr Barry on the BOSA meeting 18 August 2021.
71 FINANCE
Feedback from the Finance meeting 1 September 2021.
72 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information on the public consultations
73 LIAISION UPDATE
Cllr Jones to feedback on the West Berkshire Council Walking group initiative.
74 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
These are the paid accounts as agreed by Finance committee:
Future Payments
Salaries £4152.14
| Cost | Expenditure to date | Budget | |
| Cllr Bulbeck Reynolds expense claim | 148.47 | 325 | 3000 |
| Chubb Fire Extinguisher inspection | 213.78 | 0 | 2000 |
| Scofell Landscapes (burial fees) | 366 | 25 | |
| 280 | |||
| Election fees | 450 | 0 | 600 |
| Scofell Landscapes | 997.99 | 5991 | 18000 |
| Noll Countryside | 799 | 5991 | 18000 |
| Biffa | 520.42 | 544.87 | 1700 |
| Lockrite | £195.00 | 2000 | 0 |
| Standing Orders | |||
| Pension | 817.91 | 4313 | 12200 |
| Hall water | 32.66 | 17 | 700 |
| Hall Electricity | 94 | 325 | 1200 |
| S/L Electricity | 651.62 | 2130 | 6000 |
Discussion on budget setting as per overview provided.
75 AUDIT INVESTIGATION
Proposal to investigate internal auditors claims or reticence to follow recommendations.
76 DISIPLINARY & SICKNESS POLICIES
Proposal staff policies for Sickness and Disciplinary to be discussed and voted on, Presented by Cllr Rieunier.
77 COMMITTEE STRUCTURE
Proposal from Cllr Bulbeck Reynold to confirm committee structure, as attached.
78 TERMS OF REFERENCE FOR COMMITTEES
Proposal to confirm Cllr Rieunier suggested terms of reference for committees.
79 WEST BERKHIRE BUS STRATEGY
Proposal from the clerk to discuss the West Berkshire bus strategy after obtaining confirmation of an extension of time from the Senior Transport Officer.
80 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerk regarding matters arising over the last month.
Weekly meeting with Cllr Bulbeck Reynolds
Hall rental enquiries x 2
Hall Public toilet locksmith.
Market stall holders toilet access.
Market rental collection
West Berkshire enquires.
SID portal
Burials
Auditor quotes.
On-line banking
Financial regulation
Assisted with Terms of Reference.
Assisted with Emergency plan
Removal of Debris from OCF
Cemetery check
Holiday
Fire extinguisher check
Upgrade to Raitas software (both Alpha and Admin).
Banking of cash.
Abandoned car process
Scarrott Fair
Risk Assessment
West Berkshire CCTV contract
81 ITEMS FOR FUTURE AGENDAS
Items for future agendas. Clerk: Karen Wilson
Item 65. Correction. The trees from WBC for the Blossom in Spring Project will arrive in November. Our village has been promised 5 of the 250 to be shared in West Berkshire. We are suggesting they could be planted on Upper Lambourn Road or on the Wantage Road. Do the councillors have any preference?