Invitation to join Parish Council Meeting 12th July 2021
Note revised date
Invitation to a hybrid meeting of the full Lambourn Parish Council on Monday 12 JULY 2021 at 7:30 PM
Zoom details available on request prior to noon on the 12th July 2021
please contact the clerk of the Council: clerk@lambourn-pc.gov.uk
Agenda
Acceptance of apologies for absence: Cllr Cocker.
Councilor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
38 CHAIR’S REPORT
Report from the Chair of Council.
39 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 2 June 2021 to be approved and signed.
40 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960.
41 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body)
21/01275/HOUSE – The Old Farm, Road Known as Newbury Road, Eastbury- Demolition of garage. Erection of part two-storey and part single-storey extension to the north elevation. Formation of porch. Alterations to existing outbuilding (following the withdrawal of 21/00099/HOUSE). Action MBR
21/01417/HOUSE – 6 sheep Fair Way, Lambourn – Demolition of an existing rear conservatory and the construction of a new two storey and single rear extension. New entrance porch to front elevation. Replacement windows and installation of photovoltaic panels to rear roof slope. New slide gate and brick wall. Action LS
21/01530/FULMAJ + 21/01531/LBC2 – 8 Chapel Lane, Lambourn – Section 73 variation of condition 2 (plans) of approved 19/02813/LBC2 – Proposed works associated with the conversion of the redundant and closed Methodist Chapel into six residential units and the redundant and closed School Rooms in 5 residential units with associated demolition, alteration and conversion works. Action MBJ
21/01627/House + 21/01628/LBC2 – Hawthorne Cottage, Road Known as High Street, Upper Lambourn – Single Storey ground floor conservatory. Action VR.
21/01540/FUL – Lambourn Church of England Primary School, Edwards Hill, Lambourn – Existing structure deemed rotten and failed annual inspection, Want to replace existing structure with play equipment of similar size 2Pinta’s Columbus Galleon2 timber boat. Action HN.
42 PLANNING CORRESPONDENCE
19/03161/OUTMAJ – Land Adjacent to Whitehouse Farm, Upper Lambourn – Outline application for two racehorse training yards. Matters to be considered: Access, Landscaping and Scale. Amended landscaping documents received.
21/00719/COND1 – Unit 2 and $, Rowdown Farm Buildings, Rowdown, Upper Lambourn – Application for approval of details reserved by Conditions (2) Details of the stopping-up and (3) details of the vehicle parking of planning permission allowed on appeal 20/00973/CLASSR – Application to determine if Prior Approval is required for the Change of Use of Units 2 and 4 to flexible commercial use comprising classes B1 (business) and B8 (storage). APPROVED.
21/01024/HOUSE – 1 Berkley Cottages, Road known as Upper Lambourn Road, Upper Lambourn – Proposed single storey rear extension. Lambourn Parish Council: No objection, provided the neighbours at no.2 are happy AND the recommended tree protection precautions are observed. REFUSED.
21/00978/HOUSE – 26 Mill Lane, Lambourn – Removal of conservatory and rear lobby, construction of single storey extension. No Objection. APPROVED.
21/00821/COND1 – Hadley Farm Ermin Street Lambourn Woodlands – Application for approval of details reserved by Conditions 7 (LEMP),9 (External materials),10 (Refurbishment details) of planning permission 19/02188/COMIND – Proposed Demolition of 8 Former Agricultural Buildings (of which 4 consented for B1 Use) and Proposal for Commercial Redevelopment Units totalling 1,678sqm, together with land restoration and new hedgerows, amenity grassland and proposed tree planting (woodland areas totalling 20,076sqm), refurbishment of existing former agricultural barn for B1 use. APPROVED.
43 CHARACTERISTICS OF THE VILLAGE
Proposal to accept the guidelines from the LNDP SG as the basis for what this Parish Council means by “in keeping” presented by Cllr Jones.
44 CCTV
Information only:
Cllr Billinge-Jones received a request directly from the Police.
45 HALL & STREET
Cllrs Bulbeck Reynolds and Billinge-Jones to present the office and hall refurbishment plans.
46 BURIALS OPEN SPACES AND ALLOTMENTS
Cllr Bulbeck Reynolds to provide an update.
47 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information only:
Cllr Cocker to provide an update.
48 LIASION UPDATE
Cllr Jones to provide feedback from the Climate Change Forum
Cllr Jones to provide feedback from the Health & Wellbeing Forum
Cllr Noll to provide feedback as the Lambourn Primary School liaison.
49 STANDING ORDERS
Proposal from Cllrs Jones, Bulbeck Reynolds, Barry, Snowden and Noll to confirm the revised Standing orders.
50 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
These are the paid accounts as agreed by Finance committee:
Salaries £3551.80
Scofell Landscapes £997.99
Noll Services £799.20
Eastbury Furze Trust £52.10
Biffa £616.42
Dogs Trust Donation £35.00
Newbury News £108.00
SSE Contracting (S/L Upgrade) £5588.78
Zoom subscription £14.39.
Lambourn Junction (website support) £112.39
SSE Contracting (S/L Upgrade) £2777.44
Laptop £424.00
NALC £76.33
BT £828.51
Direct Payments
Biffa £37.43
West Berkshire Council (Road Salting) £6751.13
August House Design (redundant door) £325.00
Chat 150 speakers £570.00
Splash top £144.23
Standing Orders:
LGPS (Pension) £1031.25
Castle Water (Hall Water) £32.66
Southern Electric (Hall electric) £94.00
Southern Electric (S/L) £651.62
LNDP:
51 TECHNOLOGY UPGRADE
Feedback from Cllr Rieunier on the upgrade to Office 365 subsequent upgrade.
52 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerk regarding matters arising over the last month.
Weekly meeting with Cllr Bulbeck Reynolds and Cllr Rieunier
BOSA Query regarding headstone size.
BOSA resolution regarding spillage in St Michaels churchyard
BOSA – Playground checks
H & S – hall bookings and facilities use.
H & S – hall set up details for caretaker.
Office 365 migration.
Quote regarding redundant door and confirmation of work completed.
Heating oil – Hall.
On-line banking
53 THAME WATER
Cllr Spence to provide burst water pipe details.
54 COMMUNITY COVID-19 CHAMPIONS
Cllr Noll to provide information on the Community Covid-19 Champions.
55 EXCLUSION OF PRESS AND PUBLIC TO DISCUSS STAFF CONTRACTS
Proposal from the Staffing committee to update the existing LPC employment contract to the template recommended by the Hampshire Association of Local Councils (HALC), as part of this process a number of terms and conditions will be reviewed. A vote will be held in this regard.
It is further proposed to amalgamate the policies generated by the contract, as well as existing policies, to create an Employee Handbook.
56 SUSPENSION OF COUNCIL MEETINGS FOR SUMMER BREAK
(Information only)
Proposal from the Clerk to discuss whether the Councilis having a summer recess.
57 ITEMS FOR DISCUSSION/AGENDA ITEMS
Clerk: Karen Wilson
Date: 1 July 2021
