Invitation to join Parish Council Meeting 5th May 2021
INVITATION TO A VIRTUAL MEETING OF THE FULL COUNCIL ON WEDNESDAY 5th MAY 2020 AT 7:30 PM VIA ZOOM.
Zoom details available on request from the office before noon 5 May 2021.
- ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
LGA S4 (1).
Cllr Billinge-Jones nominates Cllr Bulbeck Reynold, seconded by Cllr Cocker.
Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are accepted.
Apologies: Cllr Snowden is working in London
DECLARATIONS OF INTEREST
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
2 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 7th April 2021 to be approved and signed.
- REGISTERS OF INTEREST, ACCEPTANCE OF OFFICE AND ACCEPTANCE OF THE
CODE OF CONDUCT
LGA 1972 S83
Parish Councillors to complete Register of Interests and Declaration of Acceptance of Office forms and acceptance of the Code of Conduct.
4 PUBLIC PARTICIPATION
Public Bodies (admission to meetings) Act 1960.
5 FINANCE
LGA 1972 s150 (5)
Salaries (April) £3533.12
Scofell Landscapes £997.99
Pete’s Logs £799.20
West Berkshire Council (Dog bins) £257.69
Ford Fuel Oil £477.75
Lambourn Universal Stores £5.99
West Berkshire Council (cemetery rates) £347.13
Eastbury Furze Trust £411.65
SSE (Upper Lambourn Rd) £637.22
Smart Integrated Solution (annual) £1602.00
SSE £444.16
Smart Integrated Solution £249.00
H & G Sims (heating repairs) £223.94
Smart Integration Solutions (cherry picker) £226.50
Penny Post (advert) £35.00
Rialtas Business Solutions £432.00
Standing Orders:
LGPS (Pension) £1031.25
Castle Water (Hall Water) £32.66
Southern Electric (Hall electric) £94.00
Southern Electric (S/L) £589.11
LNDP:
Mr Mills (website) £185.17
6 PLANNING APPLICATIONS
Town and Country Planning Act 1990
(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).
21/00692/HOUSE – 2 Lye Farm Cottages, Unnamed road from B4001 to Lyckweed Farm, Woodlands St Mary – Single storey front and side extension to replace porch and add an accessible shower room. Action BJ
21/00897/FUL + 21/00898/LBC2 – Weathercock House, Upper Lambourn – Temporary residential unit (Log Cabin) to house the applicant s family whilst restoration repairs happen to their property (Weathercock House). Action VR.
7 PLANNING CORRESPONDENCE
Weekly Lists
20/02968/HOUSE – Hare House, Hill Drop Lane, Lambourn Woodlands – Internal and external alterations for the conversion of the former public house into a dwelling following an approved changed of use application, along with associated landscapes works. No Objection subject to confirmation that the cladding will be natural timber which will weather to a pale, neutral colour and, like the tiles and windows, conform to the Conservation Officer’s requirements for the LBC. APPROVED.
21/00260/HOUSE – Windy Hollows, Sheepdrove, Lambourn – Extension above lobby to create 2 en suite bathrooms and ground floor extension to form boot and utility room. No Objection. APPROVED.
21/0326/LBC2 – Fiddlers Well, The Old Farm, Eastbury – Erection of stud wall to first floor. No Objection. APROVED.
21/00344/FUL – Bockhampton Manor Stables, Newbury Road, Lambourn – Demolition of 2 rows of stables. Building of 1 new row of stables, to replace those on the NW side of the site. No Objection – Would suggest sarsen stone instead of flint. APPROVED.
21/00099/HOUSE – The old Farm, Eastbury –Demolition of garage. Erection of part two-storey and part single-storey extension to the north elevation. Internal alterations. Formation of 2 no. porch and alterations to existing outbuilding. WITHDRAWN.
8 COMMITTEE MEMBERSHIP
LGA 1972 S99
Proposal to confirm committee membership and remit.
Hall & Streets
BOSA
Finance
Working parties/Steering group:
Racing Liaison
LNDP
Liaison representatives
Patient Participation
Lambourn Primary School
Library
Lambourn Centre
Allotments.
9 ALLOCATION OF WARDS
Proposal to confirm re-assignment of Cllr Rieunier to the Upper Lambourn Ward.
10 CONFIRMATION OF AGAR (ANNUAL GOVERNANCE AND ACCOUNTABILTY RETURN)
Proposal from the Clerk (RFO) to confirm the AGAR section 1 & 2 and Asset Register
11 WEST BERKSHIRE CONSULTATION ON PUBLIC RIGHTS OF WAY
Proposal to discuss response to be submitted to West Berkshire Council Public Rights of Way Consultation. Closing date 30 May 2021.
12 ANNUAL ASSEMBLY AND FUTURE MEETINGS
Proposal to discuss the format of the Annual Assembly and confirm date.
Proposal to confirm future meetings in line with current government guidelines
13 PARISH CLERKS DELEGATED POWERS
LGA 1972 s101 Information only:
Information from the Clerk regarding matters arising over the last month.
West Berkshire Council are offering mobile lateral flow tests for families with school age children from the Market Square on Mondays between 11am – 12pm. Alternatively they are available from the Pharmacy.
A senior engineer from Historic England attended site to inspect and issue a report on the structural integrity of the Market Cross.
Clerk arranged a cherry picker and operator to facilitate this inspection
The Dog bin from Upper Lambourn/Maddle road has been removed by persons unknown. A replacement one is on order.
The dog bin at the Old Cricket Field has been reported as no longer fit for purpose, a replacement dog bin is on order.
Changes to the email format – requested at Finance committee have been implemented.
Memorial Hall Plaque removed (as requested by the Chairman of Hall & Streets) for repairs.
Financial year end (RBS Remote access) completed
Risk assessment completed and signed by the Chairman.
CCTV engineer attending site to perform maintenance tasks.
Old Cricket Field removal of broken glass – under ramp with thanks to our Litter Picker
CCTV footage to police officer
Pension year end completed and leaver paperwork.
P60’s and P45 raised.
Election set up requirements for polling station.
Playground inspections (weekly).
Attended West Berkshire Council information session for Clerks regarding future remote meetings and legal requirements.
Market toby concerns addressed and resolved.
1 call received and 1 CV received for the Assistant clerk position.
14 MARKET CROSS
Information only:
Parishioners may have wondered why a couple in a cherry picker were examining the Lambourn Market Cross last Wednesday (21st April). A Conservation Officer from Historic England came to (very thoroughly) inspect the Cross and check its stability, following concerns that recent spalling of the stonework might indicate it was unsafe. Her initial report has identified some cracks and erosion, but overall she thinks “that the market cross is structurally safe and does not requires urgent attention”. (A full and detailed report will be sent to the Parish Council later in the year) This is good news, but Historic England has suggested a stone conservator should look at the damage to see how best to stabilise the Cross. The Parish Council is awaiting further advice from Historic England on appropriate stone conservators. Should remedial work be recommended, Scheduled Monument consent from the Secretary of State will be required.
Awaiting quotes from Shillington and AF Jones.
15 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information only:
Cllr Cocker to provide an update.
16 BURIALS OPEN SPACES AND ALLOTMENTS
Cllr Bulbeck Reynolds to provide an update.
Proposal from BOSA to discuss the cutting back (to 1m) of the front hedge along Mill Lane. One quote has been received at a cost of £1920.00
17 CCTV
Information only:
1 Request for CCTV footage from the police.
17 ITEMS FOR DISCUSSION/AGENDA ITEMS
Clerk: Karen Wilson Date: 28 April 2021
