Invitation to join Parish Council Meeting 2nd June 2021

INVITATION TO A  HYBRID MEETING OF THE FULL COUNCIL ON WEDNESDAY 2nd JUNE 2021 AT 7:30 PM

Please contact the office for the zoom details by 12 on the 2 June 2021.

Acceptance of apologies for absence

Councilor declaration of Interest

Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).

18        MINUTES OF THE PREVIOUS MEETING

LGA 1972 Sch 12 para 41(1)

            The minutes of the 5th May 2021 to be approved and signed.

19        PUBLIC SUBMISSIONS

Public Bodies (admission to meetings) Act 1960.

20        PLANNING APPLICATIONS

            Town and Country Planning Act 1990.

(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).

21/00978/HOUSE – 26 Mill Lane, Lambourn – Removal of conservatory and rear lobby, construction of single storey extension. Action MBJ.

21/01024/HOUSE – 1 Berkley Cottages, Upper Lambourn Road, Upper Lambourn – Proposed single storey rear extension. Action VR.

21/00840/FUL – Ermin Street stables, Ermin Street, Lambourn Woodlands – Erection of replacement stables, demolition of existing stable structure which has become no longer fit for purpose. Action BJ.

21/01133/COMIND – Whitehouse Farm, Upper Lambourn Road, Upper Lambourn – Section 73 – Variation of Condition 2 of planning permission 18/02967/COMIND – Formation of racing stable complex, including change of use of land. Action VR

21/01097.COMIND – Land at New Barn Farm, Wantage Road, Lambourn – Construction of woodchip surfaced gallop with rails and associated landscaping and mitigation planting (part retrospective). Action MBJ

21/01181/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Sarcens, Upper Lambourn – Outdoor manege. Action VR

21/01199/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Saracens, Upper Lambourn – New horse walker and additional stables. Action VR

21/01188/CLASSR – Baydon Hole Farm, Unnamed Road to Baydon Hole Baydon – An application to determine if prior approval is required for a proposed: Change the use of an agricultural building to class b1/ b8 use. Action SC

21        PLANNING CORRESPONDENCE          

            Weekly Lists 

            19/02979/OUTMAJ – Lamd South of Tower Works, Lambourn Woodlands – Outline application for the erection of a new logistics warehouse building (for occupation by Walker Logistics) (Use Class B8) with ancillary office floorspace, an aircraft museum building (Use Class D1), and associated access, car parking and landscaping. Matters to be considered: Scale. APPROVED OUTLINE PLANNING PERMISSION.

            21/00370/OUTD – Upshire House, Greenways, Lambourn – Section 73: Variation of condition 2 ‘reserved matters’ of previously approved application 17/02170/OUTD: Outline Planning Permission for a 3 bedroom dwelling to accommodate a racehorse trainer. Matters to be considered: Access; Appearance; Layout; Scale. OBJECTION Timescale. APPROVED.

            21/00374/REM – Upshire House, Greenways, Lambourn Application for approval of reserved matters following outline approved application 17/02170/OUTD: Matters to be considered: Landscaping.  No Objection. APPROVED.

            21/00551/8COND1 – 8 Newbury Road, Lambourn – Approval of details reserved by Condition 9 – Temporary Parking and Turning of Approved Application 20/01579/HOUSE: Extension and alterations to existing house and new vehicular access from Newbury Road. APPROVED.

            21/00897/FUL + 21/00898/LBC2 – Weathercock House, Upper Lambourn – Temporary residential unit (Log Cabin) to house the applicants family whilst restoration repairs happen to their property (Weathercock House). Planning consent not required.

            21/00709/COND1 – Trabbs Farm, Seven Barros, Lambourn Application for approval of details reserved by Conditions (6) Access and gates and (8) Archaeological work of planning permission – 20/00540/FUL General purpose agricultural storage building to allow storage of grain; other agricultural products; and farm machinery. APPROVED.

            21/00743/COND1 – Follyfoot stable, Greenways, Lambourn – Application for approval of details reserved by Condition (5) Boundary screening, of planning permission 20/01855/FUL – Increase the existing ménage .APPROVED.

            21/00964/COND1 – Station Road Garage site, Lambourn – Confirmation of compliance of conditions 10 and 11 of planning permission 05/02357/FULMAJ. APPROVED.

22        CCTV

            Information only:

             2 Outages (No Link) and 1 site visit to rectify the problem

23        BURIALS OPEN SPACES AND ALLOTMENTS

            Cllr Bulbeck Reynolds to provide an update

24        LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN

            Neighbourhood Planning Act 2017

            Information only:

            Cllr Cocker to provide an update.

25        PARISH COUNCIL STURURES DELEGATED POWERS

            Proposal from Cllr Bulbeck Reynold new structure and delegated powers. 

26        MONTHLY ACCOUNTS

LGA 1972 s150 (5)

These are the paid accounts as agreed by Finance committee:

            Salaries (April)                                                           £3181.59

            Backdated salaries (min wage increase)                     £210.42

            Scofell Landscapes                                                     £997.99

            Pete’s Logs                                                                 £799.20

            RBS Cemetery software                                             £231.60

            HALC                                                                         £931.24

            Viking                                                                         £209.68

            SSE (S/L Power)                                                        £452.80

            Scofell Landscapes (grave digging)                           £300.00

            Mr Billinge-Jones (zoom subscription)                      £14.39

            Lambourn Surgery – Defib replacement pads            £89.09

            Auditing Solutions                                                      £414.00

            Standing Orders:

            LGPS (Pension)                                                          £1031.25

            Castle Water (Hall Water)                                          £32.66

            Southern Electric (Hall electric)                                 £94.00

            Southern Electric (S/L)                                               £651.62

            LNDP:

            Mr Godfrey (drone footage)                                       £17.50

27        TRANSFER OF FUNDS TO NEIGHBOURHOOD DEVELOPMENT PLAN

            Proposal to transfer the remaining budget of £5500 into the LNDP account.

28        ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2020/2021

            Proposal to discuss auditors report and amendment to AGAR.        

29        TECHNOLOGY UPGRADE

            Proposal from Cllr Rieunier Parish Council technology upgrade.

30        COMMUNICATION POLICY

            Proposal to confirm the amended and updated Communication Policy

31        PERFORMANCE REVIEW POLICY

            Proposal from Cllr Rieunier to confirm the performance review policy

32        CO-OPTION APPLICATION

            Mr. Barry has been requested to introduce himself to the Council.

33        PARISH CLERKS MONTHLY UPDATES

            LGA 1972 s101 Information only:

Information from the Clerk regarding matters arising over the last month.

            Weekly meeting with Cllr Bulbeck Reynolds and Cllr Rieunier

            Meeting with Playground repairs x3

            Meeting regarding re-opening of the hall and measurements.

            Cemetery regulation letters

            Appraisal format meeting

            Auditor (Auditing Solution completed).

            Weekly playground inspections

            Hall booking enquires

            Street light reported.

            CCTV outages & engineer site visit.

            1 burial and 2 memorial paperwork 4 phone calls regarding memorials

            Funeral attendance as representative of the Parish Council

34        PERFORMANCE REVIEW POLICY

            Proposal from Cllr Rieunier to confirm the performance review policy

35        PENSION

            Proposal from the finance committee to change the current pension plan for new starters

36        EXCLUSION OF PRESS AND PUBLIC TO VOTE ON CO-OPTION APPLICANT

Proposal to exclude press and public in order to vote on potential new parish Councillor.

37        ITEMS FOR DISCUSSION/AGENDA ITEMS

                        Clerk: Karen Wilson                                                Date: 26 May 2021

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