Invitation to join Parish Council Meeting 2nd June 2021
INVITATION TO A HYBRID MEETING OF THE FULL COUNCIL ON WEDNESDAY 2nd JUNE 2021 AT 7:30 PM
Please contact the office for the zoom details by 12 on the 2 June 2021.
Acceptance of apologies for absence
Councilor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
18 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 5th May 2021 to be approved and signed.
19 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960.
20 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).
21/00978/HOUSE – 26 Mill Lane, Lambourn – Removal of conservatory and rear lobby, construction of single storey extension. Action MBJ.
21/01024/HOUSE – 1 Berkley Cottages, Upper Lambourn Road, Upper Lambourn – Proposed single storey rear extension. Action VR.
21/00840/FUL – Ermin Street stables, Ermin Street, Lambourn Woodlands – Erection of replacement stables, demolition of existing stable structure which has become no longer fit for purpose. Action BJ.
21/01133/COMIND – Whitehouse Farm, Upper Lambourn Road, Upper Lambourn – Section 73 – Variation of Condition 2 of planning permission 18/02967/COMIND – Formation of racing stable complex, including change of use of land. Action VR
21/01097.COMIND – Land at New Barn Farm, Wantage Road, Lambourn – Construction of woodchip surfaced gallop with rails and associated landscaping and mitigation planting (part retrospective). Action MBJ
21/01181/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Sarcens, Upper Lambourn – Outdoor manege. Action VR
21/01199/FUL – Rhonehurst Stables, Unnamed Road from Malt Shovel Lane to Saracens, Upper Lambourn – New horse walker and additional stables. Action VR
21/01188/CLASSR – Baydon Hole Farm, Unnamed Road to Baydon Hole Baydon – An application to determine if prior approval is required for a proposed: Change the use of an agricultural building to class b1/ b8 use. Action SC
21 PLANNING CORRESPONDENCE
Weekly Lists
19/02979/OUTMAJ – Lamd South of Tower Works, Lambourn Woodlands – Outline application for the erection of a new logistics warehouse building (for occupation by Walker Logistics) (Use Class B8) with ancillary office floorspace, an aircraft museum building (Use Class D1), and associated access, car parking and landscaping. Matters to be considered: Scale. APPROVED OUTLINE PLANNING PERMISSION.
21/00370/OUTD – Upshire House, Greenways, Lambourn – Section 73: Variation of condition 2 ‘reserved matters’ of previously approved application 17/02170/OUTD: Outline Planning Permission for a 3 bedroom dwelling to accommodate a racehorse trainer. Matters to be considered: Access; Appearance; Layout; Scale. OBJECTION Timescale. APPROVED.
21/00374/REM – Upshire House, Greenways, Lambourn – Application for approval of reserved matters following outline approved application 17/02170/OUTD: Matters to be considered: Landscaping. No Objection. APPROVED.
21/00551/8COND1 – 8 Newbury Road, Lambourn – Approval of details reserved by Condition 9 – Temporary Parking and Turning of Approved Application 20/01579/HOUSE: Extension and alterations to existing house and new vehicular access from Newbury Road. APPROVED.
21/00897/FUL + 21/00898/LBC2 – Weathercock House, Upper Lambourn – Temporary residential unit (Log Cabin) to house the applicants family whilst restoration repairs happen to their property (Weathercock House). Planning consent not required.
21/00709/COND1 – Trabbs Farm, Seven Barros, Lambourn – Application for approval of details reserved by Conditions (6) Access and gates and (8) Archaeological work of planning permission – 20/00540/FUL General purpose agricultural storage building to allow storage of grain; other agricultural products; and farm machinery. APPROVED.
21/00743/COND1 – Follyfoot stable, Greenways, Lambourn – Application for approval of details reserved by Condition (5) Boundary screening, of planning permission 20/01855/FUL – Increase the existing ménage .APPROVED.
21/00964/COND1 – Station Road Garage site, Lambourn – Confirmation of compliance of conditions 10 and 11 of planning permission 05/02357/FULMAJ. APPROVED.
22 CCTV
Information only:
2 Outages (No Link) and 1 site visit to rectify the problem
23 BURIALS OPEN SPACES AND ALLOTMENTS
Cllr Bulbeck Reynolds to provide an update
24 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information only:
Cllr Cocker to provide an update.
25 PARISH COUNCIL STURURES DELEGATED POWERS
Proposal from Cllr Bulbeck Reynold new structure and delegated powers.
26 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
These are the paid accounts as agreed by Finance committee:
Salaries (April) £3181.59
Backdated salaries (min wage increase) £210.42
Scofell Landscapes £997.99
Pete’s Logs £799.20
RBS Cemetery software £231.60
HALC £931.24
Viking £209.68
SSE (S/L Power) £452.80
Scofell Landscapes (grave digging) £300.00
Mr Billinge-Jones (zoom subscription) £14.39
Lambourn Surgery – Defib replacement pads £89.09
Auditing Solutions £414.00
Standing Orders:
LGPS (Pension) £1031.25
Castle Water (Hall Water) £32.66
Southern Electric (Hall electric) £94.00
Southern Electric (S/L) £651.62
LNDP:
Mr Godfrey (drone footage) £17.50
27 TRANSFER OF FUNDS TO NEIGHBOURHOOD DEVELOPMENT PLAN
Proposal to transfer the remaining budget of £5500 into the LNDP account.
28 ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2020/2021
Proposal to discuss auditors report and amendment to AGAR.
29 TECHNOLOGY UPGRADE
Proposal from Cllr Rieunier Parish Council technology upgrade.
30 COMMUNICATION POLICY
Proposal to confirm the amended and updated Communication Policy
31 PERFORMANCE REVIEW POLICY
Proposal from Cllr Rieunier to confirm the performance review policy
32 CO-OPTION APPLICATION
Mr. Barry has been requested to introduce himself to the Council.
33 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerk regarding matters arising over the last month.
Weekly meeting with Cllr Bulbeck Reynolds and Cllr Rieunier
Meeting with Playground repairs x3
Meeting regarding re-opening of the hall and measurements.
Cemetery regulation letters
Appraisal format meeting
Auditor (Auditing Solution completed).
Weekly playground inspections
Hall booking enquires
Street light reported.
CCTV outages & engineer site visit.
1 burial and 2 memorial paperwork 4 phone calls regarding memorials
Funeral attendance as representative of the Parish Council
34 PERFORMANCE REVIEW POLICY
Proposal from Cllr Rieunier to confirm the performance review policy
35 PENSION
Proposal from the finance committee to change the current pension plan for new starters
36 EXCLUSION OF PRESS AND PUBLIC TO VOTE ON CO-OPTION APPLICANT
Proposal to exclude press and public in order to vote on potential new parish Councillor.
37 ITEMS FOR DISCUSSION/AGENDA ITEMS
Clerk: Karen Wilson Date: 26 May 2021
