Invitation to a meeting of the Full Council on Wed 7 Dec at 7:30pm in the Memorial Hall
This is a hybrid meeting. To obtain details of the web conference (Microsoft TEAMS) please contact the parish Clerk before noon on the day of the meeting.
110 ELECTION OF CHAIR AND VICE-CHAIR
Proposal to elect a chair and vice-chair of the Parish Council.
Cllr Rieunier has been nominated as Chair by Cllr Jones, seconded by Cllr Cocker.
Cllr Noll has been nominated as vice-chair by Cllr Rieunier and seconded by Cllr Cocker
Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are accepted
Apologies:
DECLARATIONS OF INTEREST
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
111 CHAIRS REPORT
112 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 2 November 2022 to be approved and signed.
113 PUBLIC PARTICIPATION
Public Bodies (admission to meetings) Act 1960.
114 LAMBOURN WOODLANDS ACCIDENTS
Proposal: In the light of recent serious accidents, to write to WBC Highways to ask what progress they have made in improving safety along the B4000.
115 PLANNING APPLICATIONS
Town and Country Planning Act 1990
(Please note in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).
22/02799/HOUSE – 11 Honey Hill, Lambourn – Two storey side extension to add new lounge and study, plus two bedrooms with one en-suite.
22/0273/HOUSE – 29 High Street, Lambourn – Construction of new outbuilding to replace existing timber garage; building to comprise home office and workshop together with covered parking.
22/02785/FUL – Rowdown Farm Buildings, Rowdown, Upper Lambourn – Change of use of agricultural workshop building to flexible commercial uses under Class E, specifically E(a), E(b), E(e) and E(g) (i), (ii) and (iii).
22/02674/LBC – Baydon House, 14 High Street, Lambourn – Minor internal changes only, no demolition works. Erection of partition walls in ground floor flat to create defined bedroom space. Plan view of ground floor attached showing new partition walls.
22/02924/HOUSE – Lime Tree Meadows, Lambourn Woodlands – Erection of a two storey rear extension and front porch, alterations to external treatments. Replacement garage building.
22/02885/HOUSE – 1 Essex Place, Lambourn – Section 73a: Variation of Condition 2 (Approved Plans) of previously approved application 20/03091/HOUSE – Proposed two-storey side extension with mezzanine in roof space, single-storey rear extension, new front porch and new attached garage. Replace all windows and render and cladding to external walls.
116 PLANNING CORRESPONDENCE
22/02199/HOUSE + 22/01200/LBC2 – Eastview Cottage, Eastbury – Minor alterations to layout within 20th century extension and introduction of contemporary extension to accommodate open plan kitchen and dining area. No Objection. APPROVED.
22/102277/COND3 – Weathercock House, Upper Lambourn – Application for Approval of Details Reserved by Condition 3 (Roof tiles) of planning permission 21/01988/LBC2 – To provide a new structural support frame alongside the existing “defective” “A” frames along with replacement floor beams and floor joists where and as required with a focus on retaining and using existing materials where possible. APPROVED.
22/01492/FULMAJ + 22/01491LBC2 – Inholmes House, Inholmes, Woodlands St Mary – Repairs and alterations to The Estate Office. No Objection. APPROVED.
22/01490/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Repairs and alterations to The Estate Office. No Objection. APPROVED.
22/01233/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Erection of a car port and store. No Objection. APPROVED.
22/01234/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Extensions and alterations to the main house, demolition and re-build of sheds and infilling of external swimming pool. NO Objection. APPROVED.
22/01237/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Refurbishment of main house and alteration to external window and door openings. No Objection. APPROVED.
22/01772/COMIND – Ermin Street Stables, Ermin Street, Lambourn Woodlands – : Erection of replacement stables, demolition of the existing stable structures which has become no longer fit for purpose. This letter is to confirm that the above-mentioned application has been withdrawn as requested.
22/01493/LBC2 – Inholmes House, Inholmes, Woodlands St Mary– Repairs and alterations to Engine House and Potting Sheds. No Objection. APPROVED.
22/01238/LBC2 – Inholmes House, Inholmes, Woodlands St Mary – Refurbishment of main house and alteration to external window and door openings. No Objection. APPROVED.
22/02168/HOUSE – 1 Battens Court, Ermin Street, Lambourn Woodlands – Rear boot room/utility extension and amendments to window fenestration. No Objection. APPROVED.
22/00897/RESMAJ – Land South if Tower Works, Lambourn Woodlands – Approval of reserved matters following Outline application 19/02979/OUTMAJ for the erection of a new logistics warehouse building (for occupation by Walkers Logistics) (use class B8) with ancillary office floorspace, and aircraft museum building (Use Class D1), and associated access, car park and landscaping. Matters to be considered: Access, Appearance, Landscaping and Layout.
Additional drawings/amended plans have been received.
22/02387/COMIND – Weathercock House, Upper Lambourn – Application for Approval of Details Reserved by Condition 2 (Building recording) of planning permission 21/01988/LBC2 – To provide a new structural support frame alongside the existing “defective” “A” frames along with replacement floor beams and floor joists where and as required with a focus on retaining and using existing materials where possible. APPROVED.
117 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Information only:
Feedback from the LNDP Steering Group.
118 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
Salaries £ 4024.35
Invoices received within budget
Scofell Landscapes Ltd £997.99
Noll Countryside £799.20
JH Cresswell £960.00
Willmont Electricals £648.00
West Berkshire Library £4200
Poppy Appeal £35.00
Vileda £65.16
Plumworld Toilet Seats £48.65
Enerveo £680.29
SLCC (job evaluation take out of training budget) £603.00
Working the greener way online (audit) £428.00
Industrial Cleaning Contractors (out of office refurb) £1506.00
Invoices received over budget
West Berkshire Council (Election) £300.00
HALC £133.20
JP Locksmith Services £120.00
Additional transfer:
LNDP Vat reclaim £667.30
Standing Orders
Pension £939.69
Water (Hall) £22.06
Electricity (Hall) £10.00
Electricity (S/L) £475.91
BT (mobile) £20.78
BT (phone & Internet) £111.23
119 FINANCE TERMS OF REFERENCE
Finance committee proposes a change to the finance terms of reference.
Existing: Membership – Composed of the Chair of each committee. The previous Chair will be entitled to stay for the following year. Other members may be co-opted if they are a Vice Chair of a committee and have been nominated. The Committee will be made up of Council members only. The Committee will consist of not less than 3 members and not more 6.
Proposed: Membership – Composed of the Chair of each committee. The previous Chair will be entitled to stay for the following year. Other members may be co-opted if they are a Vice Chair of a committee or are signatories on the bank accounts. The Committee will be made up of Council members only. The Committee will consist of not less than 3 members and not more 6.
120 PRECEPT
Proposal to confirm the precept
Proposal to discuss the budget for 2022/23 and confirm the precept demand as per below table.
| Precept Request: | |||
| Expense | Income | Precept | |
| Admin | 12818 | 863 | 11995 |
| S137 | 6220 | 6220 | |
| Staffing | 68550 | 68550 | |
| Burials | 1356 | 2000 | -644 |
| Allotment | 880 | 880 | 0 |
| Open Spaces | 38340 | 38340 | |
| Halls | 8780 | 2000 | 6780 |
| Streets | 24880 | 24880 | |
| Market | 1000 | 2500 | -1500 |
| Heritage | 2000 | 2000 | |
| Racing | 2500 | 2500 | 0 |
| Public Convenience | 50 | 50 | |
| Grants Lambourn Centre | 11846 | 11846 | |
| LNDP | 10000 | 10000 | |
| 180476 |
121 BANK MANDATE CHANGE
Proposal to confirm the removal of the Clerk as signatory on the Santander and Barclays accounts and the addition of Cllr Rieunier and Cllr Mead.
Proposal to confirm the additional of Cllr Rieunier and Cllr Mead on the Newbury Account.
122 STREETLIGHT UPGRADE
Proposal from Streetlight group to no longer upgrade all faulty lights, as previously resolved by Full Council due to imminent upgrade project.
123 RURAL CRIME
Proposal from Cllr McKay to invite the police for feedback on the rural crime rate within the Parish.
124 AUDIT REPORT
Auditors report has been received for Councillors review.
125 EXCLUSION OF PUBLIC AND PRESS
Exclusion of Public and press to discuss the appointment of a locum clerk.
Proposal to confirm the increase in hours for the assistant Clerk to 20 per week from 1 January 2023.
126 FUTURE AGENDA ITEMS
Clerk: Karen Wilson Date: 1 December 2022
