Invitation to a meeting of Lambourn Parish Council Wed 4th November 2020
Invitation to a
A HYBRID MEETING OF THE FULL COUNCIL ON WEDNESDAY 4th NOVEMBER 2020 AT 7:30 PM VIA ZOOM AND IN THE HALL.
Zoom details available on request. Please apply by email to the clerk no later than 12:00 on the day of the meeting. lambournpc@btconnect.com
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 which allows local councils to meet remotely.
Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are accepted.
Apologies:
DECLARATIONS OF INTEREST
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
95 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 7th October 2020 for approval.
96 PUBLIC PARTICIPATION
Public Bodies (admission to meetings) Act 1960.
97 FINANCE
LGA 1972 s150 (5)
Salaries £ 3937.97
Mr Potter (Defib pads) £54.00
Poppy Wreath £30.00
Mrs Cocker (training expense) £15.00
SLCC (Ass clerk training) £72.00
PKF Littlejohn (Audit) £720.00
Auditing Solution (interim audit) £414.00
Lambourn Allotment Society £520.00
Mrs Wilson (expenses) £47.42
PKF Littlejohn £720.00
Auditing Solutions £414.00
Standing Orders:
LGPS (Pension) £1031.25
Castle Water (Hall Water) £32.66
Southern Electric (Hall electric) £94.00
LNDP:
98 PLANNING APPLICATIONS
Town and Country Planning Act 1990
(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).
20/02275/FUL – Plot4900 Greenways, Lambourn – Conversion of existing barn to single storey dwelling and associated access and landscaping. Action IM.
20/02234LBC2 – Weathercock House, Upper Lambourn – Urgent repairs to two central load bearing walls following the partial collapse into a historic well located below. Temporary supports have been installed to prevent further collapse/damage to the unsupported walls, however, there are ongoing concerns about overall structural stability until a permanent repair is implemented. Action JW + MBJ
99 PLANNING CORRESPONDENCE
20/01579/HOUSE – 8 Newbury Road, Lambourn – Extension and alterations to existing house and new vehicular access from Newbury Road. No Objection, request a tie to the main house. APPROVED.
20/01810/HOUSE – Fern Cottage, Greenways, Lambourn – Demolition of existing side extension and the construction of a new single storey extension. New rear dormer at first floors level. Two additional roof lights on rear elevation. Replacement roof covering. No Objection but would like to note that bedroom 1 is incorrectly labelled on the plan. APPROVED.
20/01922/LBC2 – Hare House, Hill Drop, Lambourn Woodlands – replacement of 8 no windows. Withdrawn.
20/01430/FUL – Eastbury Grange, Eastbury – Replacement house and garage. Garage to include ancillary accommodation over. No Objection subject to garage being tied to main house. REFUSED.
20/01855/FUL – Follyfoot stables, Greenways, Lambourn – Increase the existing menage. No Objection APPROVED.
19/02878/HOUSE – 2 Lane End Cottages, Ermin Street, Woodlands St Mary APPEAL DISMISSED.
20/01234/COMMIND – Lodge Down Stables, Ermin Street, Lambourn Woodlands – Proposed indoor equestrian exercise arena building. No Objection. APPROVED.
20/01420.COMIND – Unit 6 Lambourn Business Park, Lambourn Woodlands – Demolition of existing building and erection of an identical facsimile replacement building plus associated works of construction. Objection. APPROVED.
20/01421/COMMIND – Unit 8 Lambourn Business Park, Lambourn Woodlands – Demolition of the existing building and erection of a facsimile replacement building, plus associated works of construction. Objection. APPROVED.
20/0141/HOUSE – Hillside House, Hungerford Hill, Lambourn – New single storey rear extension and front porch. No Objection. APPROVED.
100 TOWN AND COUNTRY PLANNING ACT 1990 APPEAL UNDER SECTION 78
Proposal to discuss LPC response to 20/00973/CLASSR – Application to determine if Prior Approval is required for Change of use of Units 2 and 4 to flexible commercial use comprising classes B1 (business) and B8 (storage)
101 GOVERNMENT CONSULTATION OF PAVEMENT PARKING
Proposal to discuss response to consultation on pavement parking.by 31 August 2020 – 22 November 2020
102 COMMUNITY ORCHARD
Cllr Cocker to update the Council on the present situation regarding the community orchard and scheduled planting date.
103 INTERIM AUDIT
Proposal from the Clerk to discuss and respond to the interim audit report which was sent out on receipt.
R1 –Councillor to internally audit
R2 – Website – agenda item 104.
R3 – Delegated powers.
R4 – Earmarked reserves. Clerk to action once training has been undertaken
R5 – Budget
R6 –Fixed Asset register review.
104 WEBSITE
Transparency Code 2015
Proposal from the Clerk to ensure that the Council is legally complaint with a website.
Quote 1: Netwiseuk Premier package – £599 + £300 pa
Quote 2: myparihcouncil.co.uk £230 per day + £10 per month hosting.
Quote 3: websitesforparishcouncils.co.uk £348 for website design + £150 pa hosting.
Alternatively accept the working party website proposal which is still outstanding.
105 CiL EXPENDITURE
Proposal to discuss bidding for additional CiL expenditure from WBC
106 DRAFT LEISURE STRATEGY 2021-2031
Proposal to discuss the WBC draft leisure strategy 2021 – 2031, responses required to be in by 19 November 2020.
107 MEMBERS BID – COVID RECOVERY
Proposal to discuss LPC members bid, this was discussed in July and no recommendations were put forward.
108 COVID OUTBREAK MEETING
Proposal from Cllr Bulbeck Reynolds to update the Council on the monthly local Covid outbreak meeting with regard to Self-isolation compliance, crossing covid tier area Borders, Mental health & Covid, Preparations for Halloween, Remembrance Sunday & Bonfire Night Local and contract tracing Sign up to the Council email
109 DISTRICT PARISH CONFERENCE
Cllr Cocker to feedback on District Parish Conference
110 RIVER LITTER PICK
Request received from ARK for the Parish Council to assist with the scheduled litter pick (end of November) which has been requested by a resident. They are asking for the Parish Council to dispose of the litter collected.
111 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
Update from the LNDP Steering committee.
112 FEEDBACK FROM THE GREENWAYS MEETING
Proposal for Cllrs Billinge-Jones, Cocker and Nims to feedback regarding meeting with Greenways developers.
113 FLOOD FORUM FEEDBACK
For information only:
Cllr Billinge-Jones to provide feedback.
114 CCTV
Information only:
1 CCTV request received, awaiting paperwork.
115 CHRISTMAS OFFICE HOURS AND GATHERING
Proposal from the Clerk to postpone the Christmas gathering until after the Coved -19 restrictions are lifted.
Confirmation required as to the Christmas office hours.
116 ITEMS FOR DISCUSSION/AGENDA ITEMS
Clerk: Karen Wilson Date: 29 October 2020
