Invitation to a hybrid full council meeting on Wednesday, the 3rd of November 2021 at 7:30 pm
**** Zoom details available on request from the office by noon 3 November 2021 *****
Agenda:
Councilor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
103 CHAIR’S REPORT
104 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 6 October 2021 to be approved and signed.
105 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960.
106 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note in planning matters the Parish Council acts as the consultee of the Principal Authority, West Berkshire Council. The Principal Authority being the deciding body).
21/02279/MDOPO – Land Adjacent to Lynchets View Road Known As Upper Lambourn Road Upper Lambourn – Discharge of Planning Obligation on approved application 03/00155/FUL for the proposed sale of land edged red for residential development, subject to planning. Action VR + SC.
21/02464/COMIND – Former Lambing Barn and Land, Sheepdrove Organic Farm – Use of the application site for wedding ceremonies and receptions for 5 months a year, including the erection of a tipi for 5 months a year, use of the former Shepherd’s rest as a Registrar’s Office, use of the open sided former lambing shed to host wedding ceremonies, use of hardstanding apron for car parking and use of land adjoining the tipi for the overnight camping of guests. Action MBJ
21/02487.FUL – Sheepdrove Organic Farm, Warren Farm, Sheepdrove, Lambourn – Change pf use of unit from agriculture to mechanic workshop (sui generis), Action MBJ
21/02589/FUL – Rowdown Farm Buildings, Rowdown, Upper Lambourn – Change of use of agricultural workshop building to flexible commercial uses (Class E). Action VR + LL
21/02620/HOUSE – 1 Batten Cottage, Ermin Street, Lambourn Woodlands – New porch and amendments to window fenestration. Action SC
21/02638/LBC2 – Hare House, Hill Drop Lane – Section 19: Variation of Condition 2 – Ecology of approved application 20/02673/LBC2: Listed building consent for the retention of unauthorised works for change of plain tile to the existing main roof and side extension and the change of slate on the rear catslide roof, in materials to match original, Action BJ
21/02668/FUL – Hunt Kennels Farm, Ermin Street , Lambourn Woodlands – Demolition of existing kennel facilities and erection of Class B8 commercial building. Action SC + BJ.
21/02686/AGRIC – Land Adjacent Top yard at Saxon House, Upper Lambourn – Application to determine if prior approval is required for a proposed agricultural storage barn. Action VR.
107 PLANNING CORRESPONDENCE
21/01384/COND1 – Hare House, Hill Drop Lane, Lambourn Woodlands, Hungerford. –Application for approval of details reserved by conditions 3 (schedule of materials),5 (areas of glazing),6 (inspection of works) and 7 (details of specific features) of planning permission 20/02969/LBC2 – Internal and external alterations for the conversion of the former public House into a dwelling following an approved change of use application, along with associated landscape works. APPROVED.
20/01264/FULMAJ – Fognam Farm, Upper Lambourn. – Equine pre-training, rest, rehabilitation, and recuperation facility for racehorses, including removal of existing building, erection of new three-bedroom managers house, garage store building with office above, 2no. staff accommodation units, conversion of existing building to form 28no. Stables, new horse walker, new lunge pen, all weather turns out and canter track. Objection. Inadequate protection of AONB and SSSI site. Lack of proper information provided regarding this site e.g. Transport survey and Design & Access statements). APPROVED.
21/02168/CLASSR – Sheepdrove Organic Farm, Warren Farm, Sheepdrove, Lambourn – An application to determine if prior approval is required for a proposed: Change of Use from Agriculture to Flexible Commercial Use under Schedule 2, Part 3, Class R of GPDO. Planning permission s not required.
21/01778/FULMAJ – Neardown Stables, Neardown, Road known as Upper Lambourn Road, Upper Lambourn – Retrospective application for converted container for accommodation. No Objection. REFUSED.
21/01786/OUTD – Upshire House, Greenways, Lambourn – Outline Planning Permission for a 3-bedroom dwelling to accommodate a racehorse trainer. Matters to be considered: Access; Appearance; Layout; Scale. Section 73 application to vary condition 14 (vehicle access) of planning permission 21/00370/OUTD. Objection Access to stables must use Hungerford Hill. APPROVED.
21/01097/COMIND – Land at New Barn Farm, Wantage Road, Lambourn – Construction of woodchip surfaced gallop with rails and associated landscaping and mitigation planting (part retrospective). Amended location plan and further landscaping information received.
21/02245/HOUSE – 7 Walkers Lane, Lambourn – Two storey front and rear extension. No Objection. APPROVED.
2101896/MDOPO -Windsor House, Crowle Road, Lambourn – Modification of Planning Obligation on Approved Application 79/11051/ADD – To discharge Clause 2 of the s.52 (now S106) agreement dated 3 August 1979. This application is made under Section 106A of the Town and Country Planning Act. Application Withdrawn.
21/02038/FUL – Uplands, Road Known as Drain Hill, Upper Lambourn – New horse track entrance and gate. No Objection. APPROVED.
108 DISTRICT PARISH CONFERENCE
Cllr Cocker to provide feedback from the District Parish Conference.
109 BOSA COMMITTEE
Feedback from the BOSA meeting held on the 20 October 2021.
110 FINANCE COMMITTEE
Feedback from the finance meeting held on 3 November at 6pm.
111 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
- A Landowners’/Land managers’ online Survey will be issued shortly.
- The LNDP’s Minutes Secretary, Sara Moule has retired. We wish Sara well and are looking for a replacement.
- The LNDP SG are looking at the implications of WBC’s presumption that all NDP’s will allocate housing sites in their designated areas. Once the SG has all the information needed, members will make a presentation to LPC. The local allocation of housing could, in future, become a responsibility of the Parish Council, albeit via the LNDP SG.
112 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
These are the invoices due for payment:
Salaries £3 922.94
| November Full | Cost | Expenditure to date | Budget | ||||
| Scofell | £997.99 | £5,156.29 | £9,979.92 | ||||
| Countryside | £799.20 | £4,129.00 | £7,992.00 | ||||
| Scofell | £336.00 | £565.00 | |||||
| Mike Billinge-Jones | £14.39 | £1,500.00 | |||||
| Paddock Rental | £520.00 | 0 | £520.00 | ||||
| Poppy Appeal | £30.00 | 0 | £35.00 | ||||
| Carol Lowman | £9.00 | 550 | £13.00 | ||||
| Viking Direct | £131.35 | 550 | £13.00 | ||||
| Information Commissioners Office | £40.00 | 741.75 | £1,000.00 | ||||
| Standing Orders | |||||||
| Pension | £817.91 | £5,131.07 | £12,200.00 | ||||
| Hall water | £32.66 | -£454.15 | £700.00 | ||||
| Hall Electricity | £94.00 | £402.85 | £1,200.00 | ||||
| S/L Electricity | £651.62 | £2,688.75 | £6,000.00 | ||||
| BT | £18.00 | £1,600.00 | £1,423.00 | ||||
113 THEO HARRIS MEMORIAL TRUST
Proposal to confirm whether the Parish Council accept a nomination of a trustee to t Theo Harris Memorial Trust and to nominate a Trustee.
114 WEBSITE
Proposal from Cllr Rieunier to revisit the approach to providing a fully compliant website for LPC to ensure we meet audit and transparency code requirements. Do we use chose an off the shelf specialist parish council website provider or continue along the bespoke route
Cost for off the shelf packages:
Websitesforparishcouncils.co.uk – £349 set up + £150 per annum hosting
Netwiseuk Premier package – either standard £499 + £250 per annum or
premium £599 + £300 per annum
Myparishcouncil.co.uk – no response.
Bespoke package in the region £5000 as per specification provided.
115 REMBERANCE SUNDAY
Proposal to confirm attendance of the service and laying of the wreath.
116 WEST BERKSHIRE ENGAGEMENT
Proposal to request a volunteer to co-ordinate with WBC following the engagement consultation.
The areas they are focusing on are Communication, Engagement, Customer service, Resources and Planning. The Chair has request 1 Councillor per section, but West Berkshire Council team have confirmed that they will all be dealt with together to reduce resources and time. Commitment.
117 WEST BERKSHIRE DEMAND RESPONSIVE TRANSPORT
Proposal for a volunteer to enter discussion with Neil Bateman, transport planner, Stantec regarding on demand transport within Lambourn.
118 REQUEST TO MOVE A DOG BIN
Request received from a resident to move the dog bin outside their houseand ensure the bis are emptied as per contract.
119 CHRISTMAS TREES IN BRACKET (HIGH STREET)
Proposal from the Clerk to confirm whether the Parish Council are going to be installing Christmas trees in the High Street.
120 CHRISTMAS GATHERING AND OFFICE OPENING HOURS
Proposal for the Clerk to discuss Christmas gathering/meal for the Councillors and staff and office hours over the festive period.
121 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerks regarding matters arising over the last month.
Hall rental invoices and enquires
Market rental collection
On-line banking
Mailbox issues hopefully resolved.
Banking of cash and cheques
BOSA meeting
Playground inspection
Streetlight’s reported
Streetlight Inventory spreadsheet
Hall Quote request
Street light inventory
Planning site visit
122 ITEMS FOR FUTURE AGENDAS
Items for agenda
Clerk: Karen Wilson Date: 28 October 2021
