INVITATION TO A FULL COUNCIL MEETING IN THE MEMORIAL HALL ON WEDNESDAY 6 APRIL 2022 AT 7:30 PM
**This meeting is available on TEAMS, please contact the office for remote connection details, before noon on the 6 April 2022.**
Councillor declaration of Interest
Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).
186 CHAIR’S REPORT
187 MINUTES OF THE PREVIOUS MEETING
LGA 1972 Sch 12 para 41(1)
The minutes of the 3 February (additional post meeting amendments requested by the Chair) and 2 March 2022 to be approved and signed.
188 COUNCILOR BILLINGE-JONES RETIREMENT
The Council would like to thank Cllr Billinge-Jones for his hard work and dedication over the past 12 years. He will be missed, but we are happy to report that he will continue to be a co-opted member on some of the Council committees, so we will still be seeing him regularly.
189 PUBLIC SUBMISSIONS
Public Bodies (admission to meetings) Act 1960
190 PLANNING APPLICATIONS
Town and Country Planning Act 1990.
(Please note in planning matters the Parish Council acts as the consultee of the Principal Authority, West Berkshire Council. The Principal Authority being the deciding body).
22/00576/HOUSE – Green Tiles, Greenways, Lambourn – Removal of existing conservatory and construction of extension to southwest elevation and construction of new conservatory to northwest elevation. Action LS.
22/00636/HOUSE – 2 Long Hedge, Lambourn – Etraction of a detached car port. Action IMcK
22/00704/FUL – Saxon House, Upper Lambourn – Proposed hostel for racing staff, and a new barn for accommodating stables and storage. Action VR.
22/00754/HOUSE + 22/00755/LBC2 – Bumblebee Cottage – Installation of a 6 Panels Solar PV System to the rear/south facing roof pitch of listed asset. Action MBR.
22/00756.FULMAJ – Land East of Malt Shovel Lane, Upper Lambourn – Section 73: Variation of Condition 1 (Time Frame) of previously approved application 18/00774/FULMAJ: Proposed change of use of land from agricultural to equestrian use, formation of racing stable complex including new dwelling for horse trainer, residential accommodation block for staff, horse stable block, new access from the B4000 and associated infrastructure. Action LL & VR.
191 PLANNING CORRESPONDENCE
21/01638/COMIND – Unit 6 and Unit 8 Lambourn Business Park, Lambourn Woodlands – Temporary change of use of black 6 and block8 to open storage (class B8) plus the erection of associated boundary treatments. Strongly Object. This will cause unrestricted vehicular movement, increase in traffic and noise disruption in an area that Highways have said is sustainable. Unsightly within the AONB and goes against policy. Undermines entire project. APPROVED.
22/00012/COND1 – 12 Newbury Street, Lambourn – Application for approval of details reserved by conditions 3 (materials) and 4 (windows/doors) of approved 20/00543/HOUSE – Garage conversion to garden room with fencing to front. Retrospective dining area extension. APPROVED.
21/03096/COND01 – Rhonehurst Stables, Unnamed Road From Malt Shovel Lane To Sarcens, Upper Lambourn – Application for approval of details reserved by condition 8 (Lighting) of approved 21/01181/FUL – Outdoor manège. APPROVED.
21/02026/HOUSE – The Old Farm, Road Known As Newbury Road, Eastbury – Demolition of garage. Erection of part two-storey and part single-storey extension to the north elevation. Formation of porch. Alterations to existing outbuilding. APPROVED.
21/03212/CERTE – Uplands Upper Lambourn – The annexe shown on drawings 20127.151A and 20127.152A has been in use for more than 10 years. As staff accommodation. The applicant has paid separate council tax on the annexe for several years. NOTED. REFUSED.
22/00113/HOUSE – Brigstock, Eastbury – Addition of a triple bay dormer window to first floor landing area on the west elevation. No Objection. APPROVED.
22/00063/05NOAC – New Warehouse East Of, Membury Business Park, Ermin Street, Lambourn Woodlands – Enforcement Complaint.
21/02961/HOUSE – Limetrees, The Broadway, Lambourn– Demolish existing garage. New single storey extension and two storey extension. No Objection. APPROVED.
21/03213/HOUSE + 21/03214/LBC2 – Uplands, Upper Lambourn – Replacement of conservatory with garden room. No Objection. APPROVED.
21/02045/FUL – Land West of Four Acres Yard and South of Ermin Street, Lambourn Woodlands – Proposed Change of Use of Land for the siting of 1 Mobile Home and 1 Touring Caravan. Appeal under Section 78 of the Town and Country Planning Act 1990., under reference 22/00010/INQ. Does the Council wish to speak informally or as a ‘Rule 6’ party.
21/02668/FUL – Hunt Kennels Farm, Ermin Street, Lambourn Woodlands – Demolition of existing kennel facilities and erection of Class B8 commercial building. OBJECTION. APPROVED.
192 LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN
Neighbourhood Planning Act 2017
LNDP update.
Green Space.
Volunteers to assist with pop-up consultation.
Confirmation of the spend to date against budgeted figure.
193 FINANCE COMMITTEE
Confirmation of the spend to date against budgeted figure and outstanding items.
194 BOSA COMMITTEE
Confirmation of the spend to date against budgeted figure and outstanding items.
195 HALL & STREETS COMMITTEE
Confirmation of the spend to date against budgeted figure and outstanding items.
196 RACING COMMITTEE
Confirmation of the spend to date against budgeted figure and outstanding items.
197 MONTHLY ACCOUNTS
LGA 1972 s150 (5)
Salaries £3922.94
| April Full | Cost | Expenditure to date | Budget | Committee | |
| Scofell | £997.99 | £9,148.26 | £9,979.92 | BOSA | |
| Countryside | £799.20 | £7,326.00 | £7,992.00 | BOSA | |
| Mike Billinge-Jones | £14.39 | £1,408.76 | £1,500.00 | Finance | |
| Smart Integration | £114.00 | £1,697.75 | £2,000.00 | H & S | |
| Rialtas Business solution | £148.80 | £102.00 | £0.00 | Finance | |
| Lambourn Surgery | £342.22 | £89.00 | £0.00 | H & S | |
| Enervo | £453.04 | £130.92 | £3,100.00 | H & S | |
| WBC Lambourn Centre | £11,825.07 | £0.00 | £11,500.00 | Finance | |
| HMRC | £3,152.15 | £9,507.06 | £13,000.00 | Finance | |
| Parish On-Line | £240.00 | £3,388.02 | £10,978.00 | BOSA | |
| WBC – Dog bins | £620.38 | £53.00 | £1,000.00 | Finance | |
| Standing Orders | |||||
| Pension | £817.91 | £9,220.62 | £9,814.92 | Staffing | |
| Hall water | £22.06 | -£402.54 | £700.00 | H & S | |
| Hall Electricity | £94.00 | £810.17 | £1,200.00 | H & S | |
| S/L Electricity | £459.84 | £5,297.94 | £6,000.00 | H & S | |
| BT | £18.00 | £1,722.17 | £1,600.00 | Finance | |
| BT | £107.44 | £1,722.17 | £1,600.00 | Finance |
198 OFFICE OPENING HOURS
Proposal to confirm the return to normal office hours for the Clerks.
199 QUEENS JUBILEE CELEBRATION
Proposal from Cllr Noll to confirm the Parish Council involvement in the Queens Jubilee celebration and financial contribution
200 WINTER SALTING
The unconfirmed figure (awaiting official figure) is£2,542.17 but may change due to current weather conditions. The final invoice will be sent once salting runs have stopped.
- ERMIN STREET TRAFFIC CALMING
Proposal from Cllr Jones and Tony King to support the paper justifying traffic calming and speed restrictions on Ermin Street, Lambourn Woodlands.
202 BEE PROTECTION
Proposal from Cllr Bulbeck Reynolds for the Parish Council to vote to write to Laura Farris (MP) in response to the January 14th approval of thiamethoxam for use by farmers in sugar beef production (which are harmful to bees).
203 STREETLIGHTS
Proposal to confirm all new streetlights outside of the CCTV area will include a half luminosity between midnight and 5 am.
204 ANNUAL ASSEMBLEY
Proposal to discuss the Annual Assembly format and confirm the date 20 April 2022.
205 PARISH CLERKS MONTHLY UPDATES
LGA 1972 s101 Information only:
Information from the Clerks regarding matters arising over the last month.
Hall rental invoices and enquires
Market rental collection with thanks to Cllr Billinge-Jones for covering this while Clerk holiday.
Playground inspection
Streetlight’s repairs
Payment runs
Office closure due to office redecorating.
Moving of office equipment
Burial enquiries
Staff Appraisals
Information gathering meeting LAMB02
Hall & Street meeting.
206 EXCLUSION OF PRESS AND PUBLIC TO DISCUSSE STAFF SALARIES
Proposal from the staffing committee to discuss staff renumeration for 2022/3.
Confirmation of the spend to date against budgeted figure and outstanding items.
207 ITEMS FOR FUTURE AGENDAS
Items for agenda
Clerk: Karen Wilson Date: 1 April 2022
